Reporting to the Vice President of Enrollment & Marketing, the Administrative Assistant provides administrative support to the VP of Enrollment & Marketing performing a variety of administrative, research, coordinating, and logistical services in support of the operation of the Enrollment & Marketing Sector. The incumbent assists in the management of the information within and between the Vice President and sector leadership team. This includes keeping up to date on the team’s current activities; responding to general external and internal requests for information; and liaising with staff from other sectors.

 
The position of Administrative Assistant to the Vice President is critical to ensuring the efficient operation of the office and Sector. This position is key in assisting the VP in managing and prioritizing competing demands for his time and attention. The Assistant is expected to use his/her judgement in deciding when to act independently and when to involve the Vice President.
 
The Assistant also plays an important role in assisting the VP in the punctual delivery of communications (i.e. to staff, E&M leadership team, Academics, and the Cabinet) and in being proactive in terms of planning meetings, workshops, travel, speeches, etc. The Assistant plays a coordinating and liaison role between the VP’s office and the Sector leadership team, the President’s Office, and external stakeholders of the institution.
 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Establish and operate an efficient office by providing administrative support to the VP
  and the Enrollment & Marketing Sector.
• Manage the day-to-day operation and administrative activities of the VP by monitoring
  his schedule, following-up to ensure timely responses; preparing for and
  arranging meetings as needed.
• Receives and prioritizes VP correspondence as requested, and takes action in drafting
  correspondence, and forwarding for action/or distributing for information.
  Responds to the VP’s electronic mail as requested by the VP (through manually
  forwarded messages, not through direct access to the mailbox).
• May manage multiple projects simultaneously while also meeting imperative
  deadlines.
• Obtains, compiles and extracts information from files, publications, web, and other
  sources to prepare documents and briefing papers.
• Organizes meetings, including but not limited to contacting participants, preparing
  documentation for distribution, and coordinating administrative and logistical
  arrangements. Following the meetings, drafts minutes and circulates to
  participants as requested.
• Prepares aspects of VP travel, as needed, from travel approval to preparing expense
  reports.
• Monitor the sector budget, periodically reconciles the budget, assesses, and makes
  appropriate recommendations to the VP on expenditure levels and other related
  financial issues based on previous yearly trends and expenditures.
• Reviews and processes voucher requests and corporate credit card reconciliations;
  issues purchase requisitions for supplies and equipment and reviews requests
  for payment.
• Collects, reviews, and summarizes monthly reports from the VP’s sector leadership team
  prior to submission to the VP.
• Assist the overall sector with activities and performs other related duties in
  accordance with instructions, working cohesively with the E&M leadership
  team and their assistants.
• Participates in sector meetings, planning for meetings, drafting agendas, compiling, and
  distributing background documentation, and acting as recording secretary.
• Handles confidential and sensitive material related to staffing such as documents
  related to staffing controls and hiring on behalf of the VP. Also assists in
  the orientation and departure process of employees working in the Office of the
  VP, and of employees reporting to the VP.
• Maintains personnel and HR records for the Sector. Uses appropriate technologies to
  prepare confidential correspondence relating to personnel and other sensitive
  matters within the Sector, distributes it to those assigned to receive it and
  ensures receipt.
• Sees to the designation of acting assignments in advance of the VP’s absence.
• Provides professional support to Sector secretaries and assistants through light
  onboarding and making recommendations, as requested.
• Assists with on-campus admissions and recruitment events as needed,
  providing logistical and operational support to ensure successful execution.
• Manage the university social media presence in collaboration with the
  Enrollment & Marketing leadership team, ensuring strategic, consistent, and
  brand-aligned content across platforms.
• Lead the student social media team, including hiring, onboarding, ongoing
  communication, content planning, training, and performance oversight.

QUALIFICATIONS

• Professional interpersonal skills to effectively communicate with others; positive,
  empathetic and team oriented.
• Strong communication skills, which include effective writing and ability to articulate
  and express themselves well.
• Ability to problem-solve and make decisions reflecting good judgement.
• Time management skills to handle multiple projects simultaneously and prioritize
  according to deadlines.
• Awareness of evolving social media trends, audience engagement strategies, and
  platform-specific standards to assist with public social media content.
• Attention to detail with strong organization skills.
• Familiarity with budget reconciliation.
• Flexibility to improve and adapt to the needs and demands of the sector is essential.
   

EDUCATION and/or EXPERIENCE

• Bachelor’s degree required.
• Minimum 3-5 years’ experience supporting C-suite, executive level leadership preferred.
• Experience in Marketing or Public Relations is a plus.
   

Interested candidates should submit their application and resume to Jeff Salyer at [email protected].  

The primary teacher is responsible for overseeing the running of their individual classroom, and caring for the children who are in their classroom. They will also oversee other employees and student workers who work as assistants in the primary teacher’s classroom. In addition, they will be responsible for helping to enhance the center itself through working with the director to implement policies and procedures that benefit all of the children in the Early Learning Center. Primary teachers report directly to the Director of ELC.

EDUCATION AND WORK EXPERIENCE:

• Must be at least 18 years of age.
• High school diploma required.
• 2 years of prior work experience in childcare facility or a related field.
• Some college preferred.

SKILL REQUIREMENTS:

• Knowledge of children’s developmental levels.
• Ability to work under pressure and maintain a high level of professionalism and care.
• Ability to communicate well with parents of the children in ELC.
• Ability to communicate with and maintain a positive work relationship with other primary teachers as well as assistants in the classroom.
• Ability to communicate effectively and regularly with the director.
• Ability to follow proper DHS guidelines for the care of children in a childcare setting.
• Ability to review and implement lesson plans.
• Maintain confidentiality about children and families at ELC.

ESSENTIAL FUNCTIONS:

• Primary Teachers will be required to work 40 hours a week, Monday thru Friday.
• Primary Teachers will be required to work childcare for several Lee University events.
• If a primary teacher chooses to take classes at Lee University or any other institution, they are not permitted to take classes before 1:00pm. (Exceptions to this policy are made at the discretion of the Director based on the present needs of Center.)
• Must maintain a positive attitude while in the classroom, while talking with children, communicating with parents and while communicating with other staff members.
• Primary teachers must maintain a safe, fun and learning environment at all times.
• Primary teachers are responsible for keeping an up-to-date schedule for the activities in their classroom as well as follow that schedule closely to keep consistency in the classroom.
• Primary teachers are responsible to communicate with the director about any changes, needs, injuries, or other important information that may occur in the classroom.
• Primary teachers must implement proper DHS childcare rules and regulations in their classrooms. They will receive knowledge of these rules through the DHS required trainings before starting work, as well as maintaining on-going required annual trainings.
• Primary teachers must regularly check their e-mail. Many announcements and information will be sent out in e-mail form.
• Primary teachers must implement policies and procedures that are put in place by the director of the Early Learning Center.
• Primary teachers must ensure children are diaper changed or sent to the bathroom according to the classroom schedule, and as needed.
• Maintain a calm and structured environment in the classroom for the benefit of the staff and children.
• Primary teachers must plan and implement weekly lessons at the developmental level of the children in the primary teacher’s care.
• Primary teachers must inform assistant teachers of weekly lessons and what can be done in the primary teacher’s absence to enhance the lessons.
• Primary teachers must attend primary teacher meetings to discuss information pertaining to the center and individual classrooms.
• Must attend ‘all staff’ meetings to discuss policies and procedures as well as participate in trainings.
• Must facilitate classroom meetings to discuss classroom issues with assistant teachers.
• Primary teachers will help guide, train, and assist student workers and other staff members at ELC.
• Primary teachers will provide a friendly learning environment for students who come to observe for classes at Lee University.
• Primary teachers may be required to work some nights and weekends during special events. These events will be made known to the primary teachers in advance.
• Staff will be responsible to keep their cell phones and other electronic devices in the designated area out of use while in the presence of children.

Interested candidates should submit an electronic copy of a letter of interest and resume to Amber DeLong, Director of the Early Learning Center at [email protected].