The Executive Secretary to the Dean serves as office manager of the Dean’s office and provides administrative and operational support to the Dean. This position coordinates academic procedures and reporting between the Dean’s office, department chairs, and the Office of the Vice President for Academic Affairs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage and maintain the calendar of the Dean
• Serve as gatekeeper for the Dean
• Prepare correspondence, reports, and meeting materials
• Coordinate travel arrangements and itineraries
• Track budgets and manage purchasing processes
• Oversee and coordinate student workers
• Review course schedules in Colleague for accuracy
• Process and submit schedule revisions
• Coordinate classroom assignments with the Dean
• Maintain faculty credential files
• Assist with faculty hiring and onboarding processes
• Plan and coordinate events with industry and educational partners
• Serve as liaison with faculty, staff, students, and external constituents
• Handle confidential information with discretion

QUALIFICATIONS

• Exceptional organization and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities
• Professional demeanor and sound judgment
• Strong proficiency in Microsoft Office Suite and related office technologies

EDUCATION and/or WORK EXPERIENCE

• Associate’s degree required: bachelor’s degree preferred.
• Experience in higher education preferred.

APPLICATION INSTRUCTIONS

Applicants should submit materials by email to the Search Committee at [email protected], with the subject line Executive Secretary to the Dean.

Required materials include:

• Cover letter
• Résumé
• Contact information for professional references
• Faith statement
• Lee University application form

Review of applications will begin immediately and will continue until the position is filled.