• The university follows specific response procedures when allegations of sexual misconduct are made. The following links describe these procedures.

    Request for Anonymity

    If a potential complainant asks to remain anonymous, the VPSD, the Title IX coordinator, the Title IX deputy coordinators, and/or the investigators, as appropriate, will consider how to proceed, taking into account the potential complainant’s wishes, the university’s commitment to provide a nondiscriminatory environment, and the potential respondent’s right to have specific notice of the allegations. When deemed appropriate, a limited fact-finding investigation may be conducted to better understand the context of the complaint. In some circumstances, a request for anonymity may mean an investigation cannot go forward, or the VPSD, the Title IX coordinator, the Title IX deputy coordinators, and/or the investigators may determine that further investigation is necessary, in which case the potential complainant will be informed that her/his identity will be disclosed as necessary for the investigatory process. In other circumstances, the VPSD, the Title IX coordinator, the Title IX deputy coordinators, and/or the investigators may determine that the matter can be appropriately resolved without further investigation and without revealing the complainant’s identity.

    Administrative Closure

    If, after conducting the initial review of a formal complaint, the investigators find that the allegation would not constitute a violation of the policy, then the VPSD and/or the Title IX coordinator will administratively close the case and notify the complainant and reporter, if there is one.

    Where the complainant is unwilling to participate in further investigation, the VPSD and/or the Title IX coordinator will assess the severity of the alleged harassment or the potential risk of a hostile environment for others in the community and will determine whether administrative closure is appropriate or whether the university should proceed with an investigation.

    Within one week of the decision to close a case administratively, the complainant or reporter may request reconsideration on the grounds that there is substantive and relevant new information that was not available at the time of the decision and that may change the outcome of the decision. The VPSD and/or the Title IX coordinator will consider requests for reconsideration and inform the complainant or reporter of the outcome ordinarily within one week of the date of the request.

    In cases where the VPSD and/or the Title IX coordinator concludes that the alleged conduct, while not a violation of the policy, might implicate other university conduct policies, the VPSD and/or the Title IX coordinator may refer the complaint to the appropriate university official.

    Request to Withdraw the Complaint

    While every effort will be made to respect the complainant’s wishes to withdraw a formal complaint, the university must be mindful of its overarching commitment to provide a nondiscriminatory environment. Thus, in certain circumstances, the VPSD and/or Title IX coordinator may determine that investigation is appropriate despite a complainant’s request to withdraw the complaint or failure to cooperate. Other circumstances also may result in a request to withdraw the complaint being declined, where, for example, a request to withdraw is made after a significant portion of the investigation has been completed and terminating the investigation would be inequitable.

    Request for Informal Resolution After a Complaint has Been Filed

    Once a complaint has been opened for investigation and before the final report has been provided to the parties, a party may request informal resolution as an alternative to formal resolution of the complaint, but that disposition requires agreement of the complainant and the respondent and the approval of the VPSD and/or Title IX coordinator in consultation with the relevant university officials.

    If such a request is approved, the timeframes will be stayed, and the investigator or a designee will take such steps as she/he deems appropriate to assist in reaching a resolution. If the parties cannot reach an informal resolution within two weeks from receipt of the request, then the investigators will resume the investigation of the complaint in accordance with the formal complaint procedures.