Global Perspectives Trip Payroll Request Policy

(Questions regarding this form should be directed to the Coordinator for Business Affairs 423/614-8542)
For the purposes of this policy:
  1. Trip Directors will only receive a total of 6 hrs worth of salary for global perspectives trips, even if more hours are offered. In fact, it is discouraged that one faculty member offer more than 6 hours when leading a trip by themselves. This policy abides by the regular stated summer policy of only six teaching hours per term. In addition, no enrollment bonuses will apply to global perspectives trips.

  2. Once the trip is complete, Trip Directors will request faculty global perspectives trip salaries on the Global Perspectives Programs Salary Request Form located on pg. 8-6 of this manual. This form must be signed by the Dean and the Department Chair before the payroll will be submitted to the Coordinator of Business Affairs, Byron Whittington, for payment. If the appropriate signatures are not on the form it will be returned.

  3. The Dean and Department Chair will compare the classes reported on the payroll request to the classes originally reported on the Proposal Budget Spreadsheet for Global Perspectives Trips. Discrepancies need to be resolved at this level. Forms lacking the appropriate signatures or with salary request discrepancies will be returned to the submitter.

  4. The expense account number for each trip should be obtained from the Trip Director. It will be emailed to the Trip Director when the trip budget is approved by the Business Office.

  5. Once the trip has been completed and the Global Perspectives Programs Salary Request Form has been completed and signed by both the Dean and Department Chair, the form may be submitted in the same manner as special pay requests. The completed form must be received in the Coordinator for Business Affairs Office by the 15th of the month, following the trips completion, in order to be eligible for payment in that month’s payroll.

  6. After the Coordinator of Business Affairs receives the Global Perspectives Programs Salary Request Form, they will verify that all students have ‘confirmed registration’ and the tuition and fees associated with the trip have been added to their school bill. Because the University cannot pay for expenses over the revenue received, the Coordinator of Business Affairs will also ensure the trip budget has sufficient funds available to pay the salary request without the University going into a deficit.

  7. Advances will not be made on global perspectives trip salaries.
 

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