1.  Trip directors should work with their department chair to create a cross-cultural experience with the goal of fulfilling the mission of the Global Perspectives Program.

2.  Before a trip director submits their program proposal via the online proposal tracking system, he/she must complete the following  preparatory steps:

• The department chair should advise the trip director in both the financial and academic aspects of the Global Perspectives Program and ensure that the trip director appropriately completes all course syllabi as well as all preparatory forms. These forms are available on the Academic Affairs Share Drive and must be completed prior to beginning the online proposal process.
   

• All new course syllabi must originate in the respective academic department and must be approved through normal channels.
   

• Trip Directors need to become familiar with the academic requirements of the cross-cultural component using the GNST 250 Course Assignment Syllabus.
   

• It is especially important that you prepare a budget before beginning the online process.  Prior to submitting proposals for new trips, it is mandatory that the trip director meet with Kate Price, Budget Director, to discuss the Global Perspectives Budget Approval Form.  Trip directors submitting subsequent proposals for existing programs do not need to meet with the Budget Director unless otherwise requested.

All required forms and all syllabi must be submitted each time a trip director is requesting approval for a global perspectives trip.

3.  Upon completion of the preparatory steps, directors may begin the online process of submitting their proposal at http://faculty.leeu.edu/~global/pts . Logging in to the Online Proposal Tracking System as a first time user will automatically notify the Global Perspectives Office that you would like access to the proposal website; your user account for the site will activated shortly thereafter.

4.  Once all trip information has been entered via the Online Proposal Tracking System, the site will allow the trip director to submit his/her proposal for approval.  The approval routing process begins at Level 1 with the respective department chair, progresses through the Academic Dean, Vice President for Academic Affairs, Global Perspectives Office, Budget Director, Registrar, and ends at level 7 with the Global Perspectives Committee.

5.  Once a proposal has been approved by the Global Perspectives Committee, the trip director will be notified via email by the Global Perspectives Office. Upon receipt of the email confirmation, students may be recruited. Trip directors who wish to recruit students prior to receiving official trip approval from the Global Perspectives Committee must always include a disclaimer stating the program is “pending committee approval.”

6.  Once students have been successfully recruited, the trip director must facilitate their acceptance into the program and see that they fulfill the obligations required by various administrative offices for travel. The following forms are required of students participating in global perspectives trips:

7.  The trip director will need to complete the Trip Participant Registration Information form as required by the Registrar’s Office and by the Financial Aid Office to ensure student participants are registered for the correct courses, have paid the appropriate trip fees, are eligible for financial assistance, and have met the GST200 prerequisite requirement.  See the Registrar’s Policy for Global Perspectives Trips located on page 4-2 of the Policy & Procedures Manual.  Also, see the Financial Aid Policy for Global Perspectives Trips located on page 4-4 of the manual. 

8.  Trip Directors must also contact the Lee University Health Clinic to ensure student participants meet Health Clinic clearance requirements.  Contact Twyla Green, Director, at 614-8430 to schedule appointments and confirm deadlines.  See the LUHC Policy for study abroad located on page 4-1 of the Policy & Procedure Manual.

9.  If on-campus housing is needed, the Residential Life Office should be contacted at 614-6000 to coordinate housing for your students.  See the Residential Life Policy for study abroad located on page 4-7 of the Policy & Procedure Manual.

10. Conduct the Experience!

11. Upon completion of the experience, the overall trip must be evaluated by your student participants. Samples of these forms have been included in the Policy & Procedure Manual for Trip Directors and are available on the Academic Affairs Share Drive.  Evaluation forms must be included with the program proposal.

Forms necessary to complete a Global Perspective Trip Proposal

 

Forms to be Distributed to Student Participants

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