75% for 2010-11.

Institutional Scholarships (including academic scholarships and employee tuition discounts) and the current Rollback of 75% cannot be applied toward more than two off-campus study programs during a student’s enrollment at Lee. Off-campus study programs that are directly sponsored by Lee University and led by Lee University faculty are the only study programs eligible for institutionally-funded aid.
 

The Vice President for Business and Finance has implemented a policy mandating that every student pay a non- refundable deposit equal to $1000. However, a Trip Director may require a higher deposit.
Additional amounts may be charged, if needed, in order to meet trip financial requirements (i.e. airline tickets).
 

Generally, because the University must pay all associated trip expenses before the trip occurs, the total cost of a trip that is not covered by Financial Aid must be paid in full prior to the student’s trip departure.
 

Although the Business Office will continue to ask for a signed Billing Contract for Global Perspectives Trips, it is the responsibility of each Trip Director to ensure all students complete the required contract and submit to the Business Office prior to the first payment request.
The Business Office will ask students to sign the Billing Contract for Global Perspectives Trips upon deposit payment but it will be the responsibility of the Trip Director to make sure a signed contract from all trip participants is completed and on file. There are times when the student or parent pays online or by telephone so the Business Office does not actually have contact with the student.
 

Initial funds for payment of expenses such as airline tickets will be available after all parties have signed approving the Approval Checklist for Global Perspectives Trips, the Coordinator of Business Affairs, Byron Whittington, has approved the Trip Director budget assumptions and preliminary operating budget, and all student participants have signed the Business Office Billing Contract for Global Perspectives Trips and paid all required deposits. However, the trip budget is not finalized and final payment disbursement for the trip cannot be made until all students for which the budget assumptions were based have confirmed enrollment and addressed payment of their bill. The budget will be adjusted accordingly for students failing to confirm enrollment.
The term “confirm enrollment” is the new Datatel lingo for “registration complete” meaning the student has confirmed he/she wants trip courses added to their schedule, charges for the classes and trip have been added to the student’s bill, and the student agrees to pay for these charges using cash, visa, financial aid, or promissory note.

The form is located on the Business Office Forms webpage and must be signed by student participants when their initial deposit is paid.
 

Trip Directors will include as part of their budget the $35 international travel insurance fee for each trip participant.
Lee University will not be responsible for claims/losses not covered by this or any additional travel insurance policy. We suggest that each Trip Director read (and comprehend) the provisions of the Business Office International Travel Insurance Policy for Global Perspectives Trips. Contact Lisa Duggan in the Office of Business and Finance at 614-8102.
 

Trip Directors will only receive a total of 6 hrs worth of salary for global perspectives trips, even if more hours are offered. This policy abides by the regular stated summer policy of only six teaching hours per term. In addition, no enrollment bonuses will apply to global perspectives trips. The completed Global Perspectives program Salary Request form must be received by the 15th of the month, following the trip’s completion, in order to be eligible for payment in that month’s payroll.
The Global Perspectives Trip Payroll Request Policy in its entirety is located on pg. 8-6 of this manual.
 

Ph.D. level faculty is paid $600/credit hour and Master’s level faculty is paid $500/credit hour. In addition, no enrollment bonuses will apply to global perspectives trips.

All trip deposits are non-refundable. Therefore, there should not be any non-refundable funds disbursed (i.e. airline tickets) until the Trip Director knows there are enough students for the “trip to make.” If all student participants have signed Business Office Billing Contract for Global Perspectives Trips and the trip does not make due to extenuating circumstances student refunds will be handled on a case by case basis.
In the event a trip does not make and the university has not expended any non-refundable payments, students can come to the Business Office and sign for the deposit or have the deposit applied to another global perspectives trip.
 

All trip deposits must be paid in full at the time of commitment to a trip. The total cost of a trip that is not covered by Financial Aid must be paid in full on or before February 15th. All trip deposits will be received before the University pays any trip expenses.
Students are to finalize under normal summer registration guidelines. If a student cannot pay all trip costs in full, then they must meet with the Bursar, Kristy Harner, to determine if a payment plan can be arranged and approval provided to participate in the trip. I the student’s bill remains unpaid, students will not receive exam permits, transcripts, etc.
 

The tuition waiver works great for students studying on-campus due to the fact that it does not cost any more to place one additional student into a classroom. However, in the case of global perspectives travel, Lee forgoes the tuition in participating in the Tuition Waiver Exchange Program and then has to pay for airfare, hotel, travel expenses, etc. on behalf of the student. This economic imbalance could erode our operating budget quickly. Thus, the policy has been established and published that the tuition waiver exchange does not cover trips which incur additional expenses to the institution.

The Trip Director will need to contact the Coordinator of Business Affairs, Byron Whittington, with the amount to be wired, in what currency, the Beneficiary Bank name and address, Swift Code, the Beneficiary Bank account number, and the Beneficiary Name. Any fees assessed by the bank for wiring fund will be applied against the trip’s operating budget and should be added into the budget before submitting the wire request.
 

Requisitions are submitted to the Coordinator of Business Affairs Office. All requisitions submitted for payment must include the name of the trip, detailed back up documenting the trip expenses via an invoice or receipt and the correct expense account number or it will be returned to the submitter. If a requisition is for expenses yet to be incurred on the trip, Trip Directors must submit detailed back up documenting the expenses via an invoice or receipt within 15 days of the trips completion. Failure to do so will delay the instructor pay form from being processed.
 

Trip Directors are to document all monies expended during the course of their trip. Documentation includes turning in receipts for all expenses incurred on the trip. The receipt tracker form and the student signature form are designed to assist in this process. Both of these forms are to be completed and returned within 15 days of the trips completion. Failure to do so will delay the instructor pay form from being processed.
 

Trip Directors are responsible for dealing directly with the travel agent and for submitting bills/requisitions for payment by following the established departmental level requisition process.
University funds may not be used to purchase alcohol.
 

Pre-departure and post-return housing, registration fees, physicals and immunization costs, application fees for visas and/or passports, spending monies while in country, etc. It is suggested that Trip Directors give student participants the estimated total costs of their trip, not just the trip price. No advances of financial aid will be used to any trip costs. Refunds of excess financial aid will only be issued after the aid has been applied to the student’s account and the balance has been paid.

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