| 8. Service-enhanced courses/GNST service components: Service-enhanced courses will have two rosters: one for the course, and one for the “service”. Even though the two rosters will contain exactly the same names, you need to post a grade of “P” or “F” for each student on the service roster; if you do not post a grade, the student will not receive their service credit.
For example, if you teach GNST-101, you will have (1) a class roster, and (2) a separate service roster for GNST-101S. It is critical that service hours be added for all service-enhanced courses. Seniors especially are depending on their service hours for graduation clearance.
9. PLEASE, NO EMAILED GRADES – Submit your grades either by WebAdvisor (most preferred), hand-delivery to the Records Office, or by fax to 423.614.8204 (e.g., applied lessons for which no instructor has been assigned cannot be submitted via WebAdvisor). (According to FERPA, grades can only be released with the student’s signed consent. Email is easily hacked, thereby releasing grades unintentionally without student’s consent.)
10. WebAdvisor access – If you do not yet have WebAdvisor access to post your grades electronically, please inform your department chair/assistant that you need access.
11. Login problems – If you have WebAdvisor access, but are having difficulty logging in, please contact the Help Desk: 423.614.8027 or helpdesk@leeuniversity.edu.
12. Deadline for senior grades – noon on Wednesday before commencement to allow time for graduation clearance by the deans, regalia clearance, and graduation rehearsal.
13. Seniors scheduled for late exams – If you have graduating seniors taking an exam past the deadline for senior grades, please grade those papers first, calculate the grades as quickly as you can, and submit them.
14. Remember to submit a grade for the following not-so-obvious courses:
a. All service components (including
GNST101S).These courses are earmarked w/“S”
in the course #.
b. Directed studies courses
c. Labs
d. Audited classes
i. Passed audit – grade of “U”
ii. Failed audit – grade of “F”
15. Deadline for all other grades – Friday before Commencement, 5pm
(Reasons: Correct GPA’s, scholarship qualifications, financial aid qualifications/calculations, return of unused Title IV government funds—“R2T4”, complete end-of-term transcripts, probation calculations, etc.)
16. Grades will be verified (“locked”) in WebAdvisor continually during exams to make the grades visible for senior clearance. PLEASE MAKE SURE WHEN YOU “SUBMIT” YOUR GRADES, THAT THEY ARE CORRECT!
17. Time limit in WebAdvisor – Remember that if your account is inactive for about 20 minutes, it will automatically log you out, and you will lose any non-submitted grades. Have your grades computed and ready to enter. Then re-check your grades before you hit “submit”.
18. Changes of grades – If you submit erroneous grades and need to make changes, here is how:
a. For an entire class – print a class roster and
use it as your grade sheet. Sign/date it & bring
it to Michael McMullin in the Records Office or
fax it to Records at 614.8204.
b. For one student – Use a “Grade Submission
”form and hand-deliver or fax it to the
Records Office (423.614.8204).
19. Electronic grading in WebAdvisor will be activated on Reading Day.
20. No blank grades – WebAdvisor requires a grade for every student in every class.
21. More details for grades of “I” –
a. Post the grade-to-date, then update with change
of grade – Instead of posting a grade of “I”, the
better option is to average the grades earned
to-date and post that grade.(This provides a
complete GPA to-date instead of “place-holder”
grade of “I”.) Upon completion of the coursework,
you may average all grades and submit a change of
grade to the Records Office.Since incompletes are
easily forgotten,posting the grade- to-date and
upgrading upon completion of the course is preferred
than posting an“I” which automatically changes to
an “F”.
b. Use grade of “I” sparingly – reserve for
emergencies.
c. Grade of “I” requires an expiration date within
6 months of the end of class. After the grace period
has lapsed, the “I” automatically converts to a grade
of “F”. (See WebAdvisor notes below for step-by-
step instructions regarding entering the expiration
date.)
d.New format for expiration date in WebAdvisor – Datatel company has changed the format from the
required 2-digit year (09) such that you can use
either 2-digit or 4-digit year (2009).
22. . “Last date of attendance”/”never attended” – This is required for all grades of F. We must know the last date that the student participated in the class, whether logged into Moodle, sat in class, or turned in an assignment/exam. Also, if the student never attended, we need to know that, too. Please post one of these designations in the appropriate column to the right of the “final grade” column in WebAdvisor. This is necessary information needed to calculate the %-age of unused loans to return to the government within the small window following each term.
23. Disappeared student – A “last date of attendance” is required. Please add this date in the field provided in WebAdvisor. If a student has quit attending your class, you may assign a grade of “F” for non-completion. (Please do not assign a grade of “I” or leave the grade blank for this situation.) 24. You will receive an email of needed grades/grade info. Please post requested information as quickly as possible in that grades are needed for all post-term administrative tasks, such as scholarship computation for the upcoming term, fulfilling final transcripts needed for students transferring to another institution or for teacher licensure, computing probationary status, etc. |