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Travel Voucher Policy
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Receipts for all travel advance checks should be
turned in within 30 days of returning from trip or
before another advance is requested.
No additional
travel advances will be issued until all previous ones
are completed.
Receipts documenting expenditures must be
attached to the travel voucher in order to be paid
(receipts are not required for meal per diem and mileage
for use of personal car). A more detailed travel expense
purchase order is available in the business office. |
MEALS
The maximum per day for meals is $35.
If one should leave after breakfast, the maximum is $27.
If one leaves after lunch, the maximum is $17 for the
evening meal. When only a single meal is involved,
the maximum is as follows:
When the daily limit for meals is exceeded, the
excess will be allowed provided a receipt or proper
explanation for the charge is submitted with expense
voucher.
If you are requesting meal money for a group trip,
please supply a list of names and the amount each
individual will be receiving. It is preferable for
each individual to initial by their name when they are
given the money.
RECEIPTS
Receipts must be submitted with
the travel expense voucher for each expenditure of $5 or
more. This excludes meals as discussed above,
tips, taxi fares, and bus fares that are less than $10.
An accurate record must be kept of
expenses incurred since reimbursement will not be
approved except in the case of mileage for use of
private automobiles.
MILEAGE
The current reimbursement rate is 40
cents per mile for the use of a private automobile.
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If you have received a
travel advance check, turn in all receipts
with a Travel Expense Voucher to the
Accounts Payable office by the end of the
month. Be sure to write the check
number, date and amount of your advance. |
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