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About Menu
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Purchase Order Policy
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A Purchase Order allows you to purchase an item before
paying for it. |
- When making a purchase order request, you
need to have the vendor number, part number, account
number, and cost of the item you want to purchase. This
data will be entered into Champlain and forwarded to the
Department Director for approval.
- Upon approval from
your Department Director, the purchase order will then
be approved by Accounts Payable, the Comptroller, and
the Vice President for Business and Finance.
- After
receiving an invoice from the vendor, submit the gold
copy of the purchase order with the matching invoice to
the Business Office. If the amount of the invoice
differs from the amount requested on the purchase order,
please advise to which account the difference should be
charged. The Business Office will send the check to the
vendor for you, unless otherwise indicated.
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